Jargon Buster
BWCF Borough Wide Churches Forum
CC Community Connections
GYVSP Great Yarmouth Voluntary Sector Partnership
CG Community Grants
CDW Community Development Worker
DCLG Department for Community and Local Government
GYST Great Yarmouth Support Team
CP Community Partnership
GO-East Government Office – East of England
GYBC Great Yarmouth Borough Council
GYIA Great Yarmouth International Association
GYLC Great Yarmouth Learning Community
GYLSP Great Yarmouth Local Strategic Partnership
GYP Great Yarmouth People
GYPSG Great Yarmouth People Steering Group
LAA Local Area Agreement
LSP Local Strategic Partnership
NCC Norfolk County Council
NM Neighbourhood Management
NRF Neighbourhood Renewal Fund
SCS Sustainable Communities Strategy
SSCF Safer and Stronger Community Fund
WNF Working Neighbourhoods Fund
NM Neighbourhood Management
NRF Neighbourhood Renewal Fund
SSCF Safer and Stronger Communities Fund
VSP Voluntary Sector Partnership
NM Neighbourhood Management
NRF Neighbourhood Renewal Fund
SSCF Safer and Stronger Communities Fund
VSP Voluntary Sector Partnership
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Welcomes and Introductions:
Adrian Barnes welcomes us all to the meeting, we introduce ourselves around the table. Peter welcomes us to the new premises, Newtown Methodists Church and he informs the groups of the fire Evacuation procedures and where the facilities are within the building.
Attendance Adrian Barnes (Chair-BWCF), Alan Ellison (Mag Rep), Tracey Souter (CC Admin) Jo Chaplin (GY V), John Drinkill (Finance Officer CC), Judith Edmonds (BWCF),
Julia Dyson (International Assoc), Elvira Schmidt (CDW Team Leader), Mike Hewitt (North Yarmouth Rep), Nick Davey (CY Rep) Stephanie Vincent (Gorleston Central Rep), Wendy Long (Rural 1st Rep), Peter Paine (Port Chaplain)
Apologies: Tim Leonard (LSP Officer) Trish Aydin (CC), David Wilkinson (South Yarmouth1), Peter Kirkpatrick (Rural 2), Lindsey Seward (Disability Forum) Brian McDonnell (OPN), Pam Cranston (GYVC) Diana Baxter (GFS Platform),
Minutes from the Last Meeting: Minutes checked and one amendment is needed. Page 5, Number 11 (Reports from all networks) Judith Edmonds circulated a faith report to the members that were present.
Matters Arising: Wendy requests an update from Trish regarding the 2nd Homes Council Tax. Trish was absent from the meeting, so John informs Wendy that there is no update from the LSP, so he cannot comment on the 2nd H/C/Tax. Wendy wants to know when the funds will be allocated as she has received the 2nd H/C/Tax criteria from Tim Leonard and she would like to be able to take some information and an update to the Steering Group partnership meeting on the 28th April. All John could comment on was that, of the proposed £100,000 allocated 2nd H/C/Tax Fund, £50,000 of that money was to fund the Environmental Rangers. Ongoing LSP discussions are being held to determine where the remaining £50,000 is to be allocated. Wendy is to contact Mike for an update after the 28th.
Action Plan: The finalised Action Plan was circulated to all the present members. The Action plan will be posted to the absent members.
Event:
Firstly special thanks are to go out to Helen Crowe, for her fantastic work in co-ordinating the event. We went round the table for everybody to give their views on the day.
Mike was amazed at the number of people in attendance. Mike felt that the talks by Colin Tooke, David Stannard and Laura Matthews were not
publicised enough. The event focused on the talent show and the talks were over shadowed. Mike felt that the audience was wrong for the types of talks being held.
Wendy felt that the Agenda of the days running was not known enough in advance. The agenda should have been circulated to partnerships and community groups weeks in advance of the day.
Alan thought that the times of the event were not accessible to all people. The event would have been better if it was maybe 10 till 5pm, as a 7pm finish was too late as it was dark by then.
Peter thought the times were wrong for the audience that attended, and also thought that the talent show was the main attraction of the day and once the talent show had commenced, some of the stall holders decided to leave early due to nobody being interested in the stalls once the show had started.
Stephanie commented on the refreshments stand, and how they were a huge success and very popular, but because of the small area in which the food was available, maybe next year the drinks could be served separate to the food to try and reduce the queues.
Nick thought the talent show was very good and it was fantastic to see the local community coming forward to show their talent.
Jo reported that some people found it hard to find the rooms where the talks were being held.
Elvira thought that their needed to be more children’s activities and they needed to be better organised. The Tai Chi which was being demonstrated to the stage was not very informative and the time could have been better used by another group or to start the talent show earlier. Elvira also mentioned that next year there needs to be more of a police presence to act as a deterrent to anti social behaviour.
Adrian thought that the raffle was a disappointment as it was not very well organised and confusion lead to a mix up in prize allocation.
John thought the day was a successful event. He felt community Connections learnt a lot about organising and holding a big event. John was disappointed in a couple of organisations who did not turn up, and who did not give sufficient or any notice of there intended non appearance. John informs the group that cards and letters of thanks were sent to the 4 judges of the talent show and to the Mayor.
Employment plan: Tim was absent from the meeting. No report.
Representation across GYP / LSP Elvira reports that there is sufficient representation across GYP. GYP is to contact all members who have not attended recent meetings to see if they still require minutes and correspondence to be sent to them. See if all reps and 2nd reps are still the current representation for that group.
Training / Workshops: Training is to be delivered on the 8th of May at the next GYP Meeting. The training will be on the Mechanics of GYP and LSP. The agenda for that day will be kept to a minimum so that the training can be delivered within the normal meeting timeframe. The meetings are scheduled for 9.30am to 12.30pm, but please allow a little time after this scheduled time to ensure that the training is delivered in full.
Appointment of Chair and Nominations of Vice Chair: Adrian will be leaving the GYP SG to become a Play development Worker with Great Yarmouth Sport and Leisure Trust, so this will be Adrian’s last meeting. Nomination forms were posted to all members with the minutes from the last meeting. Mike was nominated by Adrian and seconded by Peter Paine, to stand as chair and the decision was agreed unanimously across the steering group. Confirmation of Chair will be made at the next GYP SG Meeting. Nominations for vice chair should be submitted as soon as possible.
Working Neighbourhood Funds: Briefing Paper 1 was circulated with the minutes of the last meeting. All updates which can be found online at www.nvs-gy.org.uk will be included with the minutes. John reports that the interim funding that has been given by the Borough Council will sustain GYP until the 30th of September 2008 or until the new funding has been received. The criteria has not yet been set for the WNF. There is a new fund coming into the Borough called Cohesion Funding. The Area Based Grants are made up of 4 parts, Safer, Stronger Communities, LEGI, WNF and Cohesion Funding.
Sustainable Community Strategy and LAA Targets: Tim absent from the meeting. No report.
Finance:
a) Nothing to report. Last Quarters monitoring will be updated at next meeting.
b) Small Grants. John has received a letter from the Chinese Association regarding a grant they were given for Training & Language Skills. They report of an under spend of £600 and request that they could use this money to purchase technical equipment (a laptop and a projector) to sustain the group. It was unanimously agreed by all present members to allow the Chinese Association to keep the under spent grant money.
GYST: Judith had nothing to report as the scheduled GYST meeting had to be cancelled
Reports from All Networks: Judith distributed a report from the faith community. Alan reports that the Gorleston Community Partnership had finished their first year of joint partnership with their last meeting being held on Housing. Elvira reports of a possibility of merging other partnerships and is to look at the way in which the CDW’s work. Because Gorleston Community Partnership became a successful joint partnership, other partnerships may benefit in future merging. The next Rural Partnership meeting is to be held on the 23rd of April.
Communication (GYP Website and Database): The GYP website is now being hosted by Paston Chase, not by Affinity Media. Funding for its sustainability is already in place. The website can be viewed at www.greatyarmouthpeople.co.uk
Reports:
12.1 Social Forum: Report was circulated at the meeting
12.2 Environmental Forum: The Climate Change Meeting was cancelled
12.3 Economic Forum: No report from Peter
12.4 Learning Forum: Lindsay not present at he meeting.
12.5 LSP Board: Tim Not present at the meeting
12.6 LSP Exec: Report was circulated at the meeting
12.7 Partnership for Health: Brian not present at the meeting
12.8 Runham Vauxhall Fair Shares: Had not had a meeting this month
Any Other Business: Nick reports of local post office closures. This could possibly be discussed at partnership meetings but Community Connections could not be the responsible body for petitions or for objections. John reports that Community Connections could give support in the form of CDW’s at these partnership meetings if needed.
End of Meeting: 12.00pm
