Gt Yarmouth People Steering Group Minutes 8/4/10
 Great Yarmouth People
Steering Group
Minutes of the meeting 8th April 2010
Jargon Buster
BWCF Borough Wide Churches Forum
CC Community Connections
GYVSP Great Yarmouth Voluntary Sector Partnership
CG Community Grants
CDW Community Development Worker
DCLG Department for Community and Local Government
GYST Great Yarmouth Support Team
CP Community Partnership
GO-East Government Office – East of England
GYBC Great Yarmouth Borough Council
GYIA Great Yarmouth International Association
GYLC Great Yarmouth Learning Community
GYLSP Great Yarmouth Local Strategic Partnership
GYP Great Yarmouth People
GYPSG Great Yarmouth People Steering Group
K.I.N Key Individual Networks
LAA Local Area Agreement
LSP Local Strategic Partnership
NCC Norfolk County Council
NM Neighbourhood Management
NRF Neighbourhood Renewal Fund
SCS Sustainable Communities Strategy
SSCF Safer and Stronger Community Fund
VSP Voluntary Sector Partnership
WNF Working Neighbourhoods Fund
OPN Older Peoples Network
NM Neighbourhood Management
NRF Neighbourhood Renewal Fund
SSCF Safer and Stronger Communities Fund
VSP Voluntary Sector Partnership
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- Welcomes and Introductions:
Peter Paine welcomed us all to the meeting, we introduced ourselves around the table. Peter would like to welcome Della to the meeting.
Attendance: Peter Paine (Chair) Tracey Souter (CC Admin) Michael Collins (Community Development Team Leader) Mark Llewellyn (CC Community Development North Yarmouth) David Hutchison (Community Development -Gorleston) Sue Humphreys (East Norfolk Family Carers Rep) Alan Ellison (Magdalen Community Association) Carlos Antunes (CC) Stephanie Vincent (Parents Panel) Yvonne Hill (BWCF) Roger Hill (BWCF) Ken Bloodworth (Community Rep) Bill McNeil (Newtown Community Association) Tim Leonard (GY LSP)
Apologies: Della Anverali, Wendy Williams, Lindsay Seward
- Minutes of Last meeting: The minutes of the last meeting were checked and verified as a true record of the meeting.
- Matters Arising: No matters arising
- Nominate and Vote in Chair and Vice Chair:
Trish Aydin has nominated Peter Paine to stand as chair for the 2010 / 2011 year. Sue Humphreys seconds that proposal. No objections, all in favour. As of this meeting, Peter will stand as Chair for Great Yarmouth People Steering Group
Peter asks the present members if there are any nominations for Vice Chair.
No nominations or volunteers, this will be a standing item on the next agenda.
- Nomination of Members to Attend Meetings:
GYP SG requires people to sit on the various forums and meetings in Great Yarmouth and to then report back to GYP. Peter is looking for volunteers to attend meetings that do not currently have representation form GYP.
Peter read through the list of meetings and reps that are needed and asked for volunteers.
Bill McNeil and Ken Bloodworth are Community Reps.
Yvonne Hills is the Faith Rep.
Peter Paine will attend the Stronger Communities Forum.
Penny Carpenter is the Safer Communities Rep.
Peter Paine will continue to it on the Economic Forum.
Alan Ellison and Margaret Ward will sit on the Environmental Forum (Alan on the sustainability sub group and Margaret on the Liveability sub group)
Diana Baxter was the Children’s and Young Peoples Rep but is no longer in post.
Lindsay Seward, David Wilkinson and John Watt are Disability Forum reps.
Peter Paine will attend the LSP Board.
There is currently nobody to attend the LSP Exec meetings.
Peter will continue to attend the Runham, Vauxhall and Bureside Fair Share meetings.
Alan will continue to attend the Gorleston KIN and Mark Llewellyn will attend the North Yarmouth KIN.
Michael will be the Network Representative and report back to GYP.
Mark Llewellyn is the Fair Trade Representative.
There is still no representation for Voluntary forums or organisations.
- Event Planning:
Peter reports that there was a meeting held at Electra House on Wednesday 24th March and only 2 GYP members turned up for that meeting. Since that meeting has taken place Tracey has contacted Peter with a proposal for the event Planning.
Tracey would like to “take over” the planning and coordination of the event and run it as a College Project. The Events Management Degree course that Tracey is studying for has set a project for the students to host a community event.
Tracey is proposing that her college course uses the GYP funding for the event and run the event as a college project supported and funded by Community Connections and GYP.
The event will be similar to previous year’s events with information stalls and fun activities.
GYP steering group members are not required to do any planning or jobs in regards to the event, just to turn up on the day and support.
The planning will be the sole responsibility of the GY College Students and will be part of the module assignment within the course.
Tracey needs to know if there are any objections to the students planning and hosting the event.
Bill McNeil supports the idea and Ken Bloodworth seconds the proposal and support.
Tracey will send flyers and information out to everybody as soon as it is available, and an update will follow next month.
- Acton Planning 2010:
Action Planning will be concentrated on next month.
- Fundraising Committee (Nominations):
If GYP is to continue to run in the same way it has in previous months with administration support and venue paid for, then funds need to be raised.
A fundraising committed needs to be set up and Peter calls for volunteers to sit on the committee. John reports that £2000 would be needed to run GYP to run for 12 months. This would cover admin charges and room hire.
The fundraising committee needs to explore small fundraising ideas to bring in small, but much needed pots of money.
Roger and Yvonne Hill have volunteered to sit on the fundraising committee but need support from Community Connections and other members for them to do this.
There has been a meeting set up for Tuesday 4th May at 10am for the GYP fundraising committee.
- Reports:
9.1 Community:
Stephanie Vincent would like to inform the group that Parents Panel have been awarded £1000 by Great Yarmouth Borough Council and Norfolk County Council through the Participatory Budgeting Exercise. This means that Parents Panel will be able to take families and children to Colchester Zoo and the Circus this summer. Stephanie would like to say a big thank you to Julie Woods, Neighbourhood Manager for her encouragement, advice and support.
9.2 Voluntary:
No report
9.3 Faith:
Yvonne would like to report that the BWCF Easter service at the Crematorium was very successful and there were over 75 people wanting prayers.
Network Yarmouth received 63,105 hits last month.
9.4 Stronger Communities:
No report
9.5 Safer Communities:
No report
9.6 Economic:
No report
9.7 Environment and Climate Change:
The environmental forum (Sustainability) only had a few people in attendance. There was a presentation from the council on carbon foot printing. There was a discussion on re-forming the 2 sub forums, sustainability and liveability to form just one forum.
9.8 Children and Young People:
No report
9.9 Great Yarmouth & Waveney Partnership for Health:
No report
9.10 Disability Forum:
No report
9.11 LSP Board:
The next meeting has been scheduled for Monday 19th of April. The LSP board are looking at Performance Management to address issues of Targets not being met.
9.12 LSP Exec:
The LSP Exec met 2-3 weeks ago and was host to a Facilitators workshop. A consultant was brought in from outside of the borough council to assess the partnership.
The findings were that it was a mature partnership and was working well with.
Discussions were held regarding how the Borough Council and the LSP would continue to work after the area based grants finished.WNF and NM funding finishes in under a year’s time and alot of work and progress has been made.
Questions were asked as to how this work will continue once the funding has ceased. With the possibility of a new government and the proposed cuts in spending, it is unsure how the work will be continued.
The Third sector will be hit the hardest if the proposed cuts are brought into place.
Sue Humphreys asks who sits on the Board and the Exec and what the difference between the 2 is.
Tim replies to Sue’s question by informing her and the group that the Board has 12 people sitting on it. Councillor Barry Coleman is the Chair. There are 2 guaranteed seats for voluntary and community representation. There is a nomination process to get 3rd sector representation on the board.
Currently there is representation from Voluntary Norfolk, statutory organisations delivering services such as the Borough Council, the Police, the Health Service, and these reps look at priorities and how best to deliver these services.
The LSP Exec meets every 6 weeks and the panel is comprised of officers of organisations, adult social services, chairs of the delivery partnerships. The Exec has 16 people sitting on the group.
The board is a strategic group and the exec look at how service delivery is taking place.
David asks how feedback is gathered and how do the LSP know what is being delivered successfully or not.
Tim said that the Place surveys that were conducted inform the LSP of how many people and what percentage of people think they can influence service providers. Tim is always looking for feedback from all members of the community, and relies on forums such as GYP and community connections to forward feedback from the groups and individuals they work with.
David mentions that lots of surveys, questionnaires and consultations are carried out asking residents for feedback, but how is this information sent through to the LSP.
Tim would like to see all feedback come through GYP and issues are first raised here then forwarded to Tim. Tim also said that people can contact him directly and he will make sure the issue is sent to the correct person to be dealt with.
David is very conscious that the mechanism of feedback is not in place and he has conducted lots of surveys and questionnaires to which the LSP are not aware of.
Tim cannot deal with queries and results from questionnaires and surveys if he is not made aware of them taking place. Any relevant information needs to be shared so that action can take place.
Tim is aware that information is being collated but is not being pro-actively distributed.
Peter would like to formally request that ALL information collected or feedback collated is sent directly to Tim for him to deal with.
Tim requests that there be a standing item on the GYP Agenda for Feedback from Community. Tim also requests that a monthly report is collated by Community Connections and brought to GYP.
John requests that a future GYP meeting, the revised Communications Strategy is looked at and people can familiarise themselves with the document.
Tim reminds the group that Strategic issues are to be sent to the LSP and smaller issues are to be dealt with at a local level.
9.13Runham Vauxhall and Bureside Fair Share:
John reports that £850k funding has been awarded for 10 years. This money is solely for projects in the Runham Vauxhall and Bureside areas. There has been a 20k pot of funding identified for small grants of up to £2000 each. This is for groups that operate in the area.
9.14 Library update:
It has been decided that the library update report will be removed from future agendas as the refurbishment work has been completed now.
9.15 K.I.N:
The Gorleston KIN are happy with the control of shoplifting in the high street and have noticed a reduction. The KIN are now focusing on the seafront area with the summer season coming soon.
North Yarmouth KIN are actively promoting Youth Engagement and not focusing on the negative stereotype behaviour of youths in the area.
9.16 The Network:
The next meeting is scheduled for next week. The group is not funded and member organisations are taking in turns to host a meeting. Next meeting venue is yet to be confirmed.
9.17 Fair Trade:
22nd Feb – 7th March was fair trade fortnight. Mark has been actively promoting this in schools. Application for fair-trade status is still an ongoing process. There will be a press release next week.
- Round Robin:
Ken Bloodworth would like to make the group aware of the Caister Road Speed Awareness Group. They have successfully had the 30mph signs moved back 100m which places the speed camera in the 30mph zone.
Mark reports that the campaign is going really well and he is looking at forming a committee for the whole of North Yarmouth.
David would like to remind members that the 96K Talkback project is still ongoing, please speak to David if you are unaware of the project.
The CDW team are currently looking to recruit Community Journalists to report on issues and stories from around the borough. Training will be available for those volunteers.
David also would like to mention that a youth group for Baton Twirling have received £7500 funding from Big Lottery.
Sue reports that there is an open day at the Kings Centre for the East Norfolk Learning Difficulties Team on May 7th. Please attend if possible.
Any other business:
Peter reports that the Outer harbour is now officially open. There was no press release or formal opening of the port.
David asks if there is going to be a passenger ferry operating from GY?
Peter informs David and the group that there will not be a passenger ferry as no company has been identified to move into the harbour to put on this service.
John asks the group if they still want to have Community Connections to be a supporting and responsible body for GYP.
If the group do not want or need CC to be involved, then support will be stopped.
John wishes to know, by vote, if CC are still required to provide admin support.
Bill McNeil seconds the proposal that Community Connections stay as the responsible body for GYP and continues to provide administration support.
End of meeting: 11.55am
Next meeting is Thursday 13th of May 2010
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